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MCMA | Organization | Minutes | 2003

February 26, 2003

June 6, 2003

July 23, 2003

October 29, 2003


MCMA Board Meeting
Minutes
Jefferson City, Missouri
February 26, 2003

Members Present: Bob Cumley, Bob Kuntz, Mark Levin, John Butz, Paula Hertwig Hopkins, Mark Perkins, Pam Windsor.

Others Present: Barry Alexander, Brent Hobgood, George Liyeos, Rich Noll,
Scott Randall, Richard Sheets, Kansas City Convention and Visitors Bureau staff members, St Louis Convention and Visitors Bureau staff members.

Cumley called the meeting to order a 12:30 p.m.

Hertwig Hopkins moved and Perkins seconded TO APPROVE THE MINUTES FROM THE NOVEMBER 13, 2003 MEETING. Motion passed unanimously.

Board reviewed the current financial statement.

The Board reviewed plans for the upcoming Spring Conference in Springfield.

Cumley explained that ICMA requested the MCMA Board to select whether Kansas City or St. Louis will be considered for the 2011 ICMA Annual Conference. He expressed the Board’s reluctance to take on this task, however, in order for Missouri to be considered as a site for the 2011 Conference the Board decided to take on this responsibility.

The Board heard presentation of proposals from St. Louis and Kansas City for the location of the 2011 ICMA annual Conference.

Discussion and consideration of proposals.

Perkins moved and Kuntz seconded TO RECOMMEND TO ICMA THAT THE 2011 ANNUAL CONFERENCE BE HELD IN ST. LOUIS. Kuntz, Perkins and Levin votes yes and Butz, Cumley, Hertwig Hopkins and Windsor voted no. Motion failed.

Discussion followed.

Levin moved and Windsor seconded TO RECOMMEND TO ICMA THAT THE 2011 ANNUAL CONFERENCE BE HELD IN KANSAS CITY.
Motion passed unanimously.

Butz moved and Perkins seconded TO ADJOURN THE MEETING. Motion passed unanimously.

Respectfully submitted,
Richard Sheets

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MCMA Board Meeting
Minutes
Jefferson City, Missouri
June 6, 2003

Members present: Robert Kuntz, Mark Perkins, Michael Schoedel, Pam Windsor

Members absent and excused: John Butz, Robert Cumley, Jim Eldridge

Others present: Gary Markenson, Richard Sheets

Kuntz called the meeting to order at 10:00 a.m.

Windsor moved and Schoedel seconded TO APPROVE THE MINUTES FROM THE FEBRUARY 26, 2003 MEETING WITH THE CORRECTION TO THE SECOND ON THE MOTION TO APPROVE THE FEBRUARY 26, 2003 MINUTES. Motion passed unanimously.

Board reviewed the financial statement.

Board reviewed and discussed the draft budget presented by Sheets.

Perkins moved and Windsor seconded TO APPROVE THE PROPOSED BUDGET AS AMENDED BY THE BOARD. Motion passed unanimously.

Kuntz explained the proposed change in the voting procedure for ICMA regional vice president.

Schoedel moved and Perkins seconded TO SUPPORT THE CHANGE IN THE VOTING PROCEDURE FOR ICMA REGIONAL VICE PRESIDENT.

Board discussed sponsoring the session at the Missouri Municipal Conference. The Board decided to ask ICMA to conduct an ethics session for elected officials and assist in the cost of Lyle Sumek.

Board discussed appointments of standing committees. It was the consensus of the Board to postpone appointing committees until the Board finishes its consideration on whether the committees need to be restructured.

Board considered possible candidate to fill the open seat for MCMA on the Missouri Municipal League Board.

Kuntz moved and Windsor seconded TO RECOMMEND LARRY BLICK, CITY MANAGER OF INDEPENDENCE, TO THE MISSOURI MUNICIPAL LEAGUE NOMINATING COMMITTEE AND FURTHER, IF BLICK CANNOT ACCEPT, TO RECOMMEND MARK RANDALL, CITY ADMINISTRATOR OF PLEASANT HILL.

Kuntz ask the Board to approve the appointment of Steve Arbo, Assistant City Administrator, Lee’s Summit to the 2005 ICMA Conference planning committee.

Windsor moved and Perkins seconded TO APPOINT STEVE ARBO TO THE 2005 ICMA CONFERENCE PLANNING COMMITTEE. Motion passed unanimously.

Windsor moved and Schoedel seconded TO ADJOURN THE MEEING. Motion passed unanimously.

Meeting adjourned at 12:30 p.m.


Respectfully submitted,
Richard Sheets

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MCMA Board Meeting
Minutes
Columbia, Missouri
July 23, 2003

Members present: Robert Kuntz, John Butz, Robert Cumley, Jim Eldridge Mark Perkins, Michael Schoedel,

Members absent and excused: Pam Windsor

Others present: Richard Sheets

President Kuntz called the meeting to order at 10:10 a.m.

Kuntz reported that Andy Morris, City Administrator of Macon, will receive one of two MCMA scholarships to the ICMA Conference. He stated that no other requests have been received.

Discussion followed concerning MCMA’s scholarship program.

Kuntz reported the Larry Blick accepted the Board’s nomination to serve on the Missouri Municipal League Board of Directors.

The Board discussed the purpose and structure of each of the standing committees.

Cumley moved and Eldridge seconded TO ELIMINATE THE ACADEMIC AFFAIRS AND PROFESSIONAL DEVELOPMENT COMMITTEE AND HAVE THE BOARD ASSUME THE RESPOSIBILITY OF PLANNING THE WINTER WORKSHOP, ANNUAL CONFERENCE AND OTHER PROFESSIONAL DEVELOPMENT PROGRAMS. FURTHER, THE EHTICAL CONDUCT AND MEMBERSHIP AND RECOGNITION STANDING COMMITTEES SHALL CONSIST OF FOUR MEMBERS; THERE WILL BE NO LIMIT ON THE NUMBER MEMBERS THAT CAN SERVE ON THE ASSISTANCE ADVISORY COMMITTEE. Motion passed unanimously.

Eldridge moved and Schoedel seconded TO HAVE THE PREDIDENT APPOINT A BOARD COMMITTEE TO ASSESS THE PROFESSIONAL DEVELOPMENT NEEDS OF THE MEMBERSHIP AND REPORT BACK AT THE NEXT BOARD MEETING. Motion passed unanimously.

Kuntz appointed Cumley and Perkins to serve on the Board’s conference planning committee and report back to the board at the next meeting in Kansas City.

The Board discussed future dates and sites for the Annual Spring Conference. It was the consensus of the Board to hold the 2005 Annual Conference after Memorial Day and to make the Conference more family oriented.

Schoedel moved Butz and seconded TO ADJOURN THE MEEING. Motion passed unanimously.

Meeting adjourned at 12:30 p.m.


Respectfully submitted,
Richard Sheets

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MCMA Board Meeting
Minutes
YMCA Trout Lodge
October 29, 2003

Members present: Robert Kuntz, John Butz, Jim Eldridge Mark Perkins, Michael Schoedel, Pam Windsor

Members absent and excused: Robert Cumley

Others present: Richard Sheets

President Kuntz called the meeting to order at 12:30 p.m.

Board reviewed the financial statement.

Kuntz presented his appointments to the MCMA Ethical Conduct Committee: Marty Corcoran - Chair, Larry Blick, Ken Goslee, Kent Leichliter,
Andy McCown, Mike Smith and Mike Schoedel - Board liaison.
He also charged the committee with the task of reviewing the MCMA sponsorship policy and report on its findings to the membership at the 2004 Winter Workshop.

Perkins moved and Butz seconded TO ACCEPT THE PRESIDENTS APPOINTMENTS TO THE ETHICAL CONDUCT COMMITTEE AND THE TASK ASSIGNED TO THE COMMITTEE. Motion passed unanimously.

Kuntz appointed Amy Schutzenhofer chair of the Assistants Advisory Committee and ask the Committee to develop the educational program for the first day of the 2004 Spring Conference.

Perkins moved and Butz seconded TO ACCEPT THE PRESIDENTS APPOINTMENT TO THE ASSISTANTS ADVISORY COMMITTEE AND THE TASK ASSIGNED TO THE COMMITTEE. Motion passed unanimously.

The YMCA Sales Director described the YMCA Trout Lodge to the Board and how it would accommodate the 2005 Spring Conference. Board discussion followed.

Perkins reported on the discussions Bob Cumley and he had concerning the program for the 2004 Winter Workshop. Board discussion followed.
The Board decided to open the Winter Workshop with a general morning session on organizational ethics presented by Bernie Hayen and then following lunch conduct two concurrent sessions. The two afternoon sessions would be Essential Management Skills presented by Mark Levin and Problem Solving Skills presented by Bernie Hayen.

Board discussed possible sessions and format for the 2004 Spring Conference to be held at the Lake of the Ozarks. The board agreed on a tentative agenda to be finalized at the next meeting. The tentative Spring Conference agenda consist of:
Wednesday, April 21 – afternoon general session established by the Assistants Advisory Committee; Thursday, April 22 - morning sessions on revenue and finance issues, afternoon sessions on legal issues and planning and zoning (maybe Fred May, Springfield and /or Mary Schultz, attorney at law)

Board discussed Life Membership for Kathleen Mansfield.

The next meeting of the Board of Director will be held Wednesday, January 21, 2004 in Columbia.

Schoedel moved Perkins and seconded TO ADJOURN THE MEEING. Motion passed unanimously.

Meeting adjourned at 12:30 p.m.


Respectfully submitted,
Richard Sheets

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